Information for Visiting Students
Starting Off
On your first day of employment, you will have to do the following at CSAIL HQ (32-G415):- Complete a Personnel Information Form
- Present visa documents and passport non-US citizens only
- Complete the Inventions and Proprietary Information Agreement if not already done so
- Complete Employment Eligibility Verification Form (I-9) If you will be paid by MIT
Administrative Places To Visit
International Students Officehttp://web.mit.edu/iso
5-133; 617-253-3795
Hours: Monday - Friday, 9:00 a.m. – 4:00 p.m.; closed Wednesday from 10:00 a.m. - 11:30 a.m.
All Visiting Students (international and domestic) must check in with the International Students Office, which hosts the Visiting Student program.
- Visit or call to make an appointment
- You must attend an orientation before completing other registration steps around campus.
- Documentation
- International students: Bring passport and visa documentation
- US citizens: Bring photo ID (ie driver's license or passport)
http://web.mit.edu/mitcard/
W20-021 (basement of Stratton Student Center); 617-253-3475
Hours: Monday – Friday, 8:30 a.m. – 4:30 p.m.
After you register at the International Students Office (ISO), you can go to the MIT Card Office, to get your MIT ID Card. After you pick up your ID card, send John Merriman: merriman@csail.mit.edu, an email stating that you have it. He will set up access to the CSAIL prox card doors for you. Please visit here for Important Information on how to obtain an MIT ID Card.
MIT Student Health Plan Office
http://web.mit.edu/medical/student
E23-308; 617-253-4371
You must check in with the Student Health Plans office to either enroll in health insurance or to complete a waiver form.
Computer and E-mail Accounts and E-mail Lists
CSAIL Computer AccountsCSAIL computer accounts are separate from MIT accounts. You may get these before you get your MIT ID.
- To get started, visit TIG: http://www.tig.csail.mit.edu and click on "Getting Started and Connected" on the left
- If necessary, please confirm your research group with your CSAIL supervisor
As an official member of CSAIL, you will be a member of the csail-all@csail.mit.edu mailing list. This list is only used for very important announcements affecting all members of the lab, and therefore you should not be inundated with many emails from this list. In addition, you will be subscribed to your floor mailing list, based on your office address in the CSAIL directory.
- For more public CSAIL lists: http://lists.csail.mit.edu/mailman/listinfo
- For a condensed list of the most popular: http://tig.csail.mit.edu/twiki/bin/view/TIG/PopularLabMailingLists.
- Pick up temporary coupon/certificate at Student Services Office, 11-320
- You must bring your MIT ID to pick up the coupon
- Register at http://web.mit.edu/register
Other Helpful MIT Information
Athletic Facilitieshttp://web.mit.edu/athletics/www/
Memberships available for MIT staff and affiliates. For membership information visit the MIT Athletics Web Site or call 617-452-3690. The Wang Fitness Center and Alumni Pool, both part of MIT athletic facilities, are on the first floor of the Stata Center.
Contact Information Updates If any of your relevant contact information (address, phone number, etc...) changes during your stay at MIT, please update your information in the following places:
- MIT Directory and ISO: update through WebSIS: http://student.mit.edu/
- CSAIL directory: E-mail John Merriman (merriman@csail.mit.edu)
- For those paid by MIT: Visit SAPWEB and click on the "Employee Info" tab, and then the "Directory Info" link. Your home information is not available to the public, unless you change that preference in the system.
If your group does not have its own fax machine, there is one in CSAIL headquarters for use by lab members. In order to use it to send faxes, you will need a seven-digit MIT account number. There is no charge for receiving faxes. The CSAIL fax number is (617) 258-8682. Annie Lawthers will send an email to lab members who receive faxes in CSAIL; please be sure the sender clearly addresses the fax to you.
Holidays
http://hrweb.mit.edu/holidays
MIT is closed on 12 Holidays each year. Visit the MIT HR Web Site for a list of MIT administrative holidays.
Off-Campus Housing Service
http://web.mit.edu/housing/och/
E19-429, x3-1493
This office provides housing information, such as apartment/house listings, neighborhood descriptions and lists of realtors. You will need an MIT ID card in order to access this information.
T-Pass Program
http://web.mit.edu/facilities/transportation/tpass.html
Registered students are eligible for the T-pass program. Visit the Parking/ T Pass website for more information.
Libraries
http://libraries.mit.edu
617-324-2275
Your MIT ID card will allow you to take out books from any of the MIT Libraries, and many other university libraries in the Boston area. Visit the MIT Libraries Web Site or call for information.
Emergency Preparedness, Personal Safety, and Theft
Please be aware that CSAIL is a relatively open space, especially during the workday. There have been thefts of computers, cell phones, and wallets from offices and open areas in CSAIL, so please make sure to secure your area and do not leave valuables unattended.
Important Information
- Dial 100 or 617-253-1212 from a campus phone for all police, medical/ambulance, fire/explosion, and other emergencies.
- Non-emergency injuries should be reported to your supervisor and MIT Medical Department, E23, 253-1311 (open 24 hours per day/ 7 days per week).
- After contacting the proper authorities, please inform TIG about thefts and a CSAIL HR staff person about any injuries within 24 hours of the accident.
- Take note of the fire exits in the building, and in particular, at least two evacuation routes near your work area. The fire alarm system in the Stata Center is designed based on Massachusetts building code.
- Please be cautious when walking around campus at night. Safe Ride is a free safety shuttle service around campus which is open to all members of the MIT community. The schedule can be found on the Parking & Transportation website: web.mit.edu/facilities/transportation/shuttles/safe_ride.html
- To know what to expect in case of an emergency, please visit: http://csail.mit.edu/resources/emergency (br />
32-268; 617-253-8034
The Infrastructure Group, also known as TIG, is responsible for the behind the scenes facility maintenance of the Stata Center, as well as providing and maintaining the computing and network infrastructure. The TIG office is also home to Mail Services that handles the Lab's incoming and outgoing mail. This website is a resource for all your computing and facility related needs. Contact us to report everything from a broken door handle to a problem with a server or email.
- Facilities-related Issues: ops@csail.mit.edu
- Network and computing resource needs: help@csail.mit.edu
For those on MIT Payroll
Employee Self-Servicehttp://web.mit.edu/sapwebss
Through MIT's Employee Self-Service Site you can:
- Update your personal information
- Complete your direct deposit and tax forms
- Found under "Money Matters" tab
- Enter your weekly timecards
- Found under "Time" tab
- Found under "Time" tab
If you are going to be paid by MIT, you must have a social security number. If you have not lived in the U.S. before, you may apply for one once you arrive. Please ask the International Students Office about when and where to apply for the number.
MIT Athena Account & Kerberos ID
If you are being paid by MIT, you should apply for an Athena/Kerberos Account through your staff status.
- Click on "Services Overview" tab and then "Account Registration Page"
- You must do this in order to complete time cards, direct deposit and tax forms online
MIT requires that all employees enroll in Direct Deposit.
- Fill out online form on Employee Self Service website ().
- Submit approved time cards by Monday deadline and paychecks are deposited on Friday
- If you have any problems with your paycheck, please see John Merriman (32-G425A).
For assistance with international tax treaties, contact Payroll (payroll@mit.edu). For assistance with Federal taxes, call 1-800-829-1040. CSAIL Time Card Approval Process
All Visiting Students are paid on the weekly payroll. Please follow these steps in order to get paid:
- Enter your time in SAP through the Employee Self Service website (above)
- Print time card, sign it, and have your supervisor sign it
- Signed time cars must be brought to 32-G422 by Monday at noon
- Time cards must be signed for approval.
- Time cards submitted without approval will not be paid until approval is obtained.
- Time cards submitted without approval will not be paid until approval is obtained.
The CSAIL website, http://www.csail.mit.edu, has a lot of valuable information for CSAIL members. This includes a member directory, lab administrative contact names, research abstracts and activities, events calendar, awards listing and a resources section. In the resources section you will find links to reserve CSAIL conference rooms, change your directory information, find emergency information and download CSAIL logo materials.
If printed, this page can be found at: http://hq.csail.mit.edu
